terms and conditions

The Window Shading Association of Australia (WSAA) and the Specialised Textiles Association (STA) have joined forces to hold ‘SuperExpo2026’ at the Gold Coast Convention & Exhibition Centre from 10-12 June 2026.
The aim of the Expo is to showcase to blindmakers, textile converters, agents, specifiers, and retailers of finished product to the consumer, the expertise and capabilities of Australian manufacturers and suppliers of raw materials (with preference to Association members). All exhibitors must have an Australian Business Number, and/or be GST registered or if foreign, be represented by local companies or agents. No foreign manufacturers of finished textile piece goods or componentry will be able to exhibit in their own right. The organising committee reserves the right to refuse applications to exhibit from companies that do not meet these criteria or the Associations’ charter of supporting local manufactures.
To secure your company’s booth/space for SuperExpo, a 50% deposit must be made within 30 days from time of booking. Thereafter the total amount must be paid in full by Friday 28th November to obtain the early bird rate, otherwise by Friday 27th February 2026.
Should a final payment not be received by Friday 27th February 2026 your booth/space allocation will lapse.

THINGS YOU NEED TO KNOW
The following terms and conditions apply to your application to sponsor and/or exhibit.
• The sponsor or exhibitor or exhibiting organisation, by filling out the Superexpo 2026 booking form on the events air platform, you agree and accept these terms and conditions.
• WSAA and the STA management and the organiser, We Are Phoenix, do not accept responsibility for any errors, omissions or changes.
• Details may change without notice. Please refer to the SuperExpo website for the latest information.

FINANCIAL FACTS
• Phone or unpaid bookings will not be accepted.
• Your payment must be made as specified in your events air booking form confirmation email. If you miss the payment date, any time - dependent discounts will be forfeited i.e. You will be billed at the next highest level (early rate to standard etc).
• All prices quoted are in Australian dollars and include GST.
• If you pay by electronic funds transfer or an international cheque you agree to pay any bank charges and must include these in the amount you transfer.

IF YOU NEED TO CANCEL
• Any amendments and/or cancellations to booth/ space must be notified in an email to the SuperExpo Event team at events@superexpo.org.au. In the event of cancellation or reduction of space by an exhibitor the following penalties shall apply.
• Your non payment does not cancel your contractual obligations to us.
• Sponsorship packages are not subject to cancelation or amendment once confirmation has been made.

REDUCTION OF SPACE OR CANCELLATION
During The Period Of:
• January 1-31st 2026 : 50% of the space rate
• February 1-28th 2026 : 75% of space rate
• After February 28th 2026 : 100% of space rate
• Cancellations received in writing before 31st December 2025 will be refunded in full, less an administrative fee of 10% + GST

IN THE UNLIKELY CASE THAT THE EXPO CANCELS
In the event that the WSAA STA SuperExpo2026 is cancelled by the convenors or the SuperExpo committee, or by any reason of any factor outside the control of the convenors and the event cannot take place, the full paid booth/space booking amounts shall be refunded. The liability of the conveners and SuperExpo Committee shall be limited to that refund and neither shall be liable for any loss, expense to cost, however caused, incurring or arising. In particular, neither or the convenors not the SuperExpo committee shall be liable to refund any travel or hotel costs incurred by exhibitors or their organisations.
It follows that the exhibitors and accompanying partners are advised to take out comprehensive insurance. Neither the convenors nor the SuperExpo Committee can accept liability for death, injury, any loss, cost or expense suffered by any person (including accompanying persons, or partners, or attendant caregivers), if such loss is caused or results from the act, default or omission of any person other than employee or agent of the convenors or the SuperExpo committee.
In particular, neither the convenors or the SuperExpo Committee can accept any liability for losses suff ered by reason of war including the threat of war, pandemic, riots and civil strife, terrorist activity, natural disasters, weather, fi re, fl ood, drought, technical, mechanical or electrical breakdown within any premises, visited by exhibitors and/or partners in connection with the SuperExpo2026, nor losses suff ered by reason of industrial action, government action, registrations or technical problems which may eff ect the services provided in connection with the SuperExpo2026. Neither the convenors or the SuperExpo Committee is able to guarantee that speakers or panellists as advertised will appear

YOU AND YOUR STAFF – ONSITE
• To take up any included registrations you must complete a separate relevant online booking form through events air closer to the event. Your application to sponsor or exhibit does not constitute an attendee registration.
• Your staff will be denied access to the expo unless they have completed the relevant registration online booking form. Admittance to the expo is strictly by name tag only

PRINT ENTITLEMENTS
• Logos/and or company names will be reproduced in the event colour/s, full colour, mono, at our discretion. All logos must be at least 300 DPI at 100% in EPS (preferred for website) format.
• No print or web recognition will be given unless payment terms have been met.

EXHIBITOR NOTES
• You have limited licence to exhibit. You may not assign, share, sublet, or grant licences for the whole or part of the booth/stand without our prior approval.
• We reserve the right to ask you to remove any display items we deem unacceptable.
• You must conduct business only from the confines of your booth/ stand. You may not tout, or place any material, outside your booth/ stand causing obstruction to the aisles.
• Canvassing for orders by anyone other than exhibitors at the SuperExpo is strictly prohibited and anyone behaving in this manner will be requested by the organisers to leave the premises. Only exhibitors on their own stands may distribute or display promotional material at the SuperExpo. 
• You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric.
• You must familiarise with the venue’s terms and conditions prior to the SuperExpo date.
• Food, beverage or prohibited items are not permitted at the expo unless prior arrangements are made with us. • Any supplier you use on site must conform to the venue’s OH&S, insurance and other regulations and may be accepted or rejected at our/venue’s sole discretion.
• You are solely responsible for any physical loss or damage to your own property.
• You must hold a current liability insurance policy for a minimum of AU$10,000,000. You will be required to supply a ‘certificate of currency’ which includes the name of your insurer, your policy number and its renewal date to us at least 4 weeks prior to the expo. Entry to the expo will be denied if you have not provided us this information. If you are unable to organise insurance cover as required, please contact the organiser to discuss options.

PRIVACY STATEMENT
• Your name and contact information, including electronic address, may be used by parties, directly related to the SuperExpo such as the organisers and the approved stakeholders, for relevant purposes such as promotion networking and administration of this, and future events of this type. If you do not consent please advise us.
• In addition, your name, organisation, and country/ state of origin may be published on the exhibitor list which is provided to the registered expo visitors, other exhibitors, and sponsors. If you do not wish your details on the list, please contact us.